6484 E HWY 39, Huntsville, UT 84317

Amenities

FAQ

Frequently Asked Questions - Birkhill HOA

1. Who is the Community Manager? Marc Kennedy - 801-938-8537  Who is the Insurance Agent?  Rick Scadden - 801-393-1122

2.  When are the HOA meetings held?  The meetings are held Quarterly in the Association’s Owners Lounge at 5:30 PM.  Please check the calendar on the website for the date or contact Core Community Management at 801-938-8537.

3.  What day is trash pickup and what is the code?  Monday and Thursday. The code is 1478.

4.  What amenities are at Birkhill?  The Association has a fitness center and the Owners Lounge.

5.  Are there restrictions on “For Sale” signs in the community?  “For Sale” and “For Rent” signs are only permitted with prior written approval from the Board.  Contact the management company at 801-938-8537.

6.  Are there pet restrictions in the community?  The Community permits a maximum of two (2) domestic pets with normal leash law requirements.  The weight limit for dogs is 20 pounds.

7.  Are there any other unusual restrictions?

8.  Can I have my HOA payments taken out automatically from my checking account?  Yes.  You can go to the Association website: birkhillhoa.com and set up your payments under the ‘Online Payments’ button.  Contact the management company if you need assistance at 801-938-8537.

9.  If the HOA dues increase do I have to fill out a new form?  You simply go back to the website and change the amount.

10.  Can I make my association payment by credit card online or by phone?  Yes, please go to birkhillhoa.com and click on the ‘Online payments’ link.  You may pay by Visa, MasterCard and Discover, or by eCheck.  There is a $14.95 fee if you pay with a credit/debit card.  If you use the eCheck feature, it is free.

11.  What do the maintenance fees cover?  Maintenance Fees cover:

  • Exterior common area maintenance
  • Lawncare
  • Snow removal
  • Common area electric
  • Individual and Common area water and sewer
  • Insurance for the structure of your home (not your personal contents)
  • Professional association management
  • Maintenance of the lounge, fitness center
  • Trash removal

12.   What is Birkhill’s management’s address?

Core Community Management   PO Box 802 Draper, UT  84020

13.  Where should I send my HOA payment?

Birkhill HOA   PO Box 802  Draper, UT  84020

14. WHAT IS A COMMUNITY ASSOCIATION?

It is a mandatory, non-stock, non-profit corporation. The purpose of this association is the preservation of economic values within your neighborhood through architectural controls and deed restrictions. In addition, it provides for the maintenance, improvement, preservation and administration of the common facilities. Each association is governed by a Board of Directors, elected by the owners, operating under the legal documents which is established the association.

15. WHAT ARE THE FUNCTIONS AND RESPONSIBILITIES OF THE ASSOCIATION?

The major responsibility of an association is to protect the investment and enhance the value of the property owned h the members. The association is empowered to oversee the duties and obligations of the community as to covenants, conditions, restrictions and easements concerning the property: to fix, levy, collect and enforce payment; any lawful means all charges and assessments and to take care of all maintenance and repairs to the common facilities, if any are owned by the association.

16. WHAT ARE DEED RESTRICTIONS AND WHY HAVE THEM?

Deed restrictions are important rules governing your responsibilities as a member of the association. They are also set up to protect your rights as a homeowner. They are established to make sharing of property and living in harmony convenient and easy for all involved. The Architectural Controls provided for in the deed restrictions are set up, not to stifle your creativity, but rather to ensure that the integrity of the original community design is preserved.

17. MAY I MAKE IMPROVEMENTS TO MY PROPERTY?

Yes, you may do whatever you desire to the interior of your home. Alterations, additions, or changes to the exterior of your home must be approved by the Board of Directors and Architectural Control Committee prior to beginning the work. This approval safeguards not only the beauty of your home also with the consistency of the surroundings.

18. WHAT CAN THE ASSOCIATION DO TO CORRECT A VIOLATION OF A DEED RESTRICTION?

Enforcement remedies are granted to the association by governing legal documents and each Board of Directors adopts an enforcement policy containing specific courses of action. Generally, Creekstone Community Association cites violations during a drive through inspection of the community. Letters are sent out informing residents of violations and asking their cooperation in correcting the problems. If a violation is not corrected within the time frame specified. The association may hire someone to correct the violation and charge the property owner with the costs incurred (if governing documents allow this) or the association ma) hire an attorney and file Suit against the property owner. The Board of Directors has the responsibility) and the duty to enforce the deed restrictions. 

19. HOW MUCH IS THE ASSESSMENT AND WHAT IS IT SPENT FOR?

The assessment of your community is set on an annual basis. A budget is developed by your Board of Directors has on operating history and an evaluation of the needs of the community. Assessments may be spent on various services, which may include community patrol, trash pick-up, landscape contracting and maintaining the recreational facilities as well as the accounting and administration of the association.

20. CAN THE ASSESSMENT BE INCREASED?

Yes. The Board of Directors controls by the Declaration as well as the increases. The assessments are projected to provide sufficient funds for the day-to-day operation of the community, as well as reserves for making future capital improvements without the need for special assessments.

21. WHAT HAPPENS IF SOMEONE DOES NOT PAY THE ASSESSMENT?

The assessment is secured by a lien on each lot and/or home and it may be foreclosed by the association if not paid. If the association must spend its time and money to collect your assessment, it will harm the association and eventually you.

22. WHAT IS OUR ASSOCIATION DELINQUENT ACCOUNT COLLECTION POLICY?

It is important to pay your assessment on time to insure the continuation of services provided to the members of the association. Collection remedies are granted to the association by the governing legal documents and each Board of Directors adopts a collection policy containing a specific time frame for action. A copy of your association’s collection policy will be mailed to you upon request.

23. WHERE CAN I FIND IMPORTANT COMMUNITY DOCUMENTS/PAPERWORK?

All available documents are in our Documents page. You may download any of the pdf's at your convenience.

24. DOES MY MORTGAGE COMPANY PAY MY ASSESSMENTS?

Most mortgage companies no longer escrow for annual assessments. Do not assume they do. Before sending your statement to them, call and verify that they do escrow for our assessments. It is your responsibility to make sure the assessment is paid on time.

25. WHAT CAN I DO TO HELP MY ASSOCIATION?

Become actively involved. Serve on the board, join a committee, and lend your talents where they can be most useful.